Document control, in project management, is a function that involves the tracking of project documents to ensure confidence in their use. Projects of all sizes use document control to track the important technical documents that the project depends on the accomplish its objectives.
What is a control document?
A controlled document is a reference document which, through the course of its lifecycle may be reviewed, modified and distributed several times. Examples of a controlled document include: technical drawings, specifications, procedures, data-sheets, contracts, application forms and plans.
What are the different control documents?
10 Types of Document Control
- Version Control. Policies and tools for implementing a system of version numbers for documents. …
- Change Tracking. Policies and tools for tracking change to a document. …
- Document Tracking. …
- Reviews & Approvals. …
- Audit Trail. …
- Structure & Organization. …
- Sharing. …
- Document Lifecycle.
What are controls in project management?
Project controls are processes for gathering and analyzing project data to keep costs and schedules on track. The functions of project controls include initiating, planning, monitoring and controlling, communicating, and closing out project costs and schedule.
What are the 3 project control methods?
There are three basic types of control mechanisms- cybernetic, go/no-go, and post-performance.
Why do we control documents?
to ensure that documents remain legible and readily identifiable, to ensure that documents of external origin are identified and their distribution controlled, and to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.”
Why is document control so important?
Document control systems should play an important role in identity and access management, by protecting sensitive documents from exposure to the wrong parties. They should also support simplified access when needed by allowing authorized parties to quickly search, find, and retrieve archived and active documents.
What is the difference between controlled and uncontrolled documents?
A document is uncontrolled when printed. You could put a disclaimer in the footer of the documents “If Printed, Uncontrolled”. Quality documents (i.e. Quality Manuals, Procedures etc.) are always controlled.
What is a quality system document?
QMS documents detail the organisation’s structure, procedures, processes and resources and when followed result in a quality product or service being consistently delivered to the customer.
What is quality control documentation?
Quality assurance document control is the process used in the management, coordination, control, delivery, or support of an item required for quality assurance purposes. QA document control is an essential part of the quality assurance system for all aspects of GMP, GCP and GLP.
What are the 5 stages of project management?
Developed by the Project Management Institute (PMI), the five phases of project management include conception and initiation, planning, execution, performance/monitoring, and project close.
What is the best way to estimate a project?
How Do You Estimate Time for a Project?
- Break down the project into activities and then further into smaller tasks, then estimate each task.
- Take a look at similar projects you’ve done in the past and how many hours they took. …
- Take past project timelines and adjust them for differences in the new project.
What are the 4 phases of project management?
The project management life cycle is usually broken down into four phases: initiation, planning, execution, and closure. These phases make up the path that takes your project from the beginning to the end.
What is a project life cycle?
A standard project typically has the following four major phases (each with its own agenda of tasks and issues): initiation, planning, implementation, and closure. Taken together, these phases represent the path a project takes from the beginning to its end and are generally referred to as the project “life cycle.”
How do you control a project schedule?
Controlling Schedule is the project management activity in which progress on project activities is compared against Schedule baseline to understand whether project is ahead of the schedule or behind. Based on the deviation you can plan on corrective or preventive actions and manage changes to baseline.
How do you control a project?
Conducting a meeting enables a project manager to accomplish these tasks important to the control process:
- Review and (re)assign roles and responsibilities of the team.
- Provide executive direction of the project to the team.
- Notify of current status of project work, including open issues.
- Provide guidance to the team.